Records Management System
Mitsui-Soko Singapore Record Management since its inception in Year 2000 has been providing our customers with services and customised solutions that protects, organises and consolidates accumulated data and documentation optimally from their generation to destruction of their business’ records and information.
We have been extending our services primarily to Local and International Financial Institutes, Government Agencies, Hospitals, Legal Entities, Oil & Gas MNCs and Private Sectors in Singapore.
Our services and solutions managed by our Record Management team of experts includes Carton Storage & Management, File Storage & Management, Media Storage & Management, Hardcopy Document Digitisation, Document Management Systems and Secured Destruction Management.
Carton Storage & Management
Cartons are stored in designated sections within our highly secured facility. Our unique barcoding system and robust processes ensure that your cartons are always safe, traceable and easily accessible for retrieval using our Mitsui-Soko E-Web Portal.
File Storage & Management
File Storage & Management allows for every single file to be barcoded and stored securely. The security of documents is greatly enhanced as all access to files are documented and trackable via E-Web Portal. Customer can eliminate unauthorized access to other files in the carton, often resulting in loss of documents confidentiality when privacy is breached.
Media Storage & Management
Dust-proof, magnet-free, temperature- and humidity-controlled facility equipped with a sound fire suppression system and biometric access control is dedicated for all types of Media Storage. Media stored can be traced and accessed with ease for scheduled or routine retrievals via our E-Web portal.
Hardcopy Document Digitisation
Mitsui-Soko assists customers in effectively maximizing the usage of information through digitization and data entry. Keeping in mind the best way to use information, we also create an index to help our customers get the most out of their digitized information. We can generate indexed information that best suits the particular needs of our customers based on our expertise.
Document Management Systems
Powerful, intuitive, and scalable Document Management System Platform that enables your organization to rapidly capture, index, store, share, and protect your critical business documents, regardless of the application used to create them.
This platform enables your organization to regain control over your critical information, improve the quality of your business decisions, and increase operational and process efficiency.
Customers can procure and deploy this software on premise at their office or adopt a Software as a Service (SaaS) licensing model in which software is accessed over the internet via a subscription rather than installed on local computers.
Secured Destruction Management
Cartons and Files upon customers request are shredded at our dedicated Secure Shredding Facility to ensure all data and documentation are destroyed to meet customer compliance requirements or guidelines.
A part of our Electronic Waste Disposal services, Media devices can be securely destroyed by Degaussing and/or Shredding to ensure complete removal of customer’s data or information.
ISO Certifications
To demonstrate our commitment to quality, Mitsui Soko has obtained ISO 9001 certification. We continuously strive for improvement to adapt to the evolving business environment and meet our customers' expectations.
Mitsui-Soko understands and prioritises the threats to our business with the international standard for business continuity. We have obtained ISO 22301 certification in our continuous efforts to provide a robust framework for developing effective incident response and recovery procedures to ensure our organisation can recover quickly in the event of a disruption.
OSPAR Audited Outsourced Service Providers
Mitsui-Soko is dedicated and committed to undergo the rigor of the OSPAR audit which is the framework for outsourced service providers to demonstrate the capability to meet the requirements of banks according to the MAS Regulations on Outsourcing and Technology Risk Management.